Job Title:        Administration Receptionist / Auxiliary Support          Wage/Hour Status:         Nonexempt

Reports to:     Director of Finance                                                  

Dept./School: Business Department                                              Date Revised:         4-21-2026

Primary Purpose:

Provide reception and clerical assistance for the efficient operation of the Administration office.  Will also be responsible for financial duties related to maintenance, transportation, and athletics.  Maintaining confidentiality is required.  

Qualifications:

Education/Certification:

Required: High school diploma, GED, or recognized equivalent

Preferred: College coursework or degree

Special Knowledge/Skills:

Proficient keyboarding skills

Microsoft Excel proficiency

Ascender experience is preferred

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Experience:

Minimum: One-year clerical experience in office setting

Major Responsibilities and Duties:

ADMINISTRATION RECEPTION

• Greet and direct district visitors
• District phone operator
• Refer inquiries or concerns to the appropriate department
• Maintain the district digital marquee with all upcoming events

MAINTENANCE/TRANSPORTATION DEPARTMENT DUTIES

• Quotes and Bids documentation
• Requisitions and purchase orders with appropriate account codes
• Mileage Reports
• Reconcile department time sheets
• Transportation Reports including TEA Route Report and Operations Report
• Provide clerical assistance as needed
• Other duties as assigned

ATHLETIC DEPARTMENT DUTIES

• Initiate requisitions and purchase orders for all athletic department needs
• Book travel arrangements as needed
• Prepare UIL event documentation
• Post athletic events to the district calendar
• Post the online ticket sales' link in accordance with the athletic schedule
• Responsible for the management of reserved football ticket sales
• Provide clerical assistance as needed
• Other duties as assigned

 BUSINESS OFFICE DUTIES

• Verify district deposits and post in Ascender
• Support Business Office with data entry and clerical assistance as needed
• Maintain sales tax reports 
• Other duties as assigned

Supervisory Responsibilities:

None

Equipment Used:

Multi-line phone system, personal computer, printer, copier, and fax machine

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.